Secretary II, St Raphael Church, Koloa

Overall Responsibility

The Secretary is responsible for providing administrative and related office services for St Raphael Church

Reports to: Pastor, Business Manager Classification: Non-Exempt

Position Summary

· Manages office operations for the Pastor including managing communication to parishioners and the public, scheduling appointments, processing mail, record keeping, and other administrative duties.

· Schedules parish facilities and coordinates use of rooms, etc.

· Oversees the timely opening and secure closing of the office each day.

· Maintains and orders inventory of office supplies.

· Assists Pastor in coordination of parish staff activities and committees including scheduling meetings, and providing administrative support.

· Responsible for coordination of scheduling of weddings, funerals, and other events.

· Maintains a sacramental record keeping system recording weddings, baptisms, funerals and other sacramental events.

· Maintains Parish Data System.

· Participates in outreach and welcoming ministry, assisting in inviting, welcoming and registering new parishioners.

· Maintains a neat and orderly lobby area

· Other duties as assigned.

Minimum Qualifications

· Active member of a Roman Catholic parish faith community preferred.

· High school graduate or equivalent.

· 3 years of administrative support experience.

· Must have the ability to maintain confidentiality in all matters.

· Must be computer literate with intermediate knowledge of Microsoft Office programs.

· Ability to solve practical problems while dealing with a variety of concrete variables and interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Other Job Requirements

Physical requirements

· Bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items.

Scheduling requirements

· Entails periodic evening and weekend work.